Customer Experience

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Customer PortalPopular

24/7 access to schedules, invoices, and service history.

Portal messages, text (SMS), and email — one unified inbox per customer. Two-way, no mailbox handoff.

Quotes & Invoices

View, approve, and pay documents online.

Payment Processing

Secure online payments with flexible options.

Sign contracts digitally with audit trails.

Service Checklists

Standardized pumping/cleaning workflows.

Venue BlueprintingImportant

Pin inventory clusters on satellite maps, link to quotes, and send branded site plans.

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Email From Your InboxComing late July

Send invoices, quotes, and sales email from your real address, with your real deliverability.

Field Operations

Offline-first workflows for field operations.

Route OptimizationImportant

Traffic-aware routing to maximize stops.

Service requests, checklists, and proof-of-work logs in one workflow.

Live Team ChatPopular

Real-time messaging across the team and directly with customers on daily routes.

Calls & HuddlesNew

1:1 calls, channel huddles, screen share, and recording — built right into PortaPro. No Zoom seat required.

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Walkie-TalkieComing Soon

Instant push-to-talk voice over cellular and Wi-Fi. Channels by route, broadcast to all, emergency alerts with live location.

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Equipment Scanning

Quick unit ID capture (OCR / panel numbers).

Business Management

Job Schedules & Dispatch

Create jobs, dispatch routes, and manage recurring service.

Equipment Inventory

Track assets and lifecycle across all locations.

Track chemicals, supplies, and service materials.

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Team Management

Scheduling, certifications, and performance tracking.

CelebrationsNew

Group cards for the moments that matter — birthdays, anniversaries, farewells, signed by the whole crew.

28 Day InvoicingImportant

Per-site rate cards, industry-standard 28-day cycles, and one-click automated invoicing for your whole book — with duplicate prevention built in.

Customer Accounts

Profiles, sites/locations, contacts, and history.

Reporting & Analytics

Dashboards and performance insights.

Marketing ToolsPopular

Segmentation, campaigns, and customer engagement.

Automated Review RequestsImportant

Collect more 5-star reviews automatically.

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Leads & DealsPopular

The CRM built into PortaPro.

Bookkeeping & Billing

Quotes, invoices, expenses, recurring billing, and QuickBooks export.

Roll-Off RentalsNew

Live ledger for every container on the ground, with automatic overage and disposal billing.

Fleet Management

Maintenance, compliance, inspections, and vehicle tracking.

Learn & Discover

Estimate time, labor, fuel, and cost savings with PortaPro.

Route Efficiency Simulator

See how optimized routing can increase weekly service stops.

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Guides, documentation, and step-by-step setup resources.

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Why Operators Switch Pricing

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homeHelp Centerchevron_rightFleet Managementchevron_rightHow to Add, Edit, and Track Vehicle Details

How to Add, Edit, and Track Vehicle Details

schedule5 min read

calendar_todayUpdated May 13, 2026

VehiclesSanitationOOSTracking

On this page

Need more help?

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Have questions about PortaPro? Fill out the form below and our team will get back to you within 24 hours.

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Contact:
support@portaprosoftware.com

© 2026 PortaPro. All rights reserved.
All-in-one software for portable sanitation operators.

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Adding a New Vehicle

Navigate to Fleet Management → Vehicles

Click + Add Vehicle

Fill in required and sanitation-specific fields

Click Create Vehicle

Editing Vehicle Details

Click a vehicle row, then Edit

Modify any field and save changes

Sanitation Tab

Shows tank capacity, current load, last dump, and disposal history

Color-coded fill bar for tank level

Logging a Dump Event

Go to Sanitation tab, click + Log Dump

Fill in disposal site, gallons, manifest, notes, and mark tank as empty if applicable

Out-of-Service Status

Toggle OOS in the Overview tab to mark a vehicle unavailable

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How to Add, Edit, and Track Vehicle Details | PortaPro Docs