Customer Experience

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Customer PortalPopular

24/7 access to schedules, invoices, and service history.

Portal messages, text (SMS), and email — one unified inbox per customer. Two-way, no mailbox handoff.

Quotes & Invoices

View, approve, and pay documents online.

Payment Processing

Secure online payments with flexible options.

Sign contracts digitally with audit trails.

Service Checklists

Standardized pumping/cleaning workflows.

Venue BlueprintingImportant

Pin inventory clusters on satellite maps, link to quotes, and send branded site plans.

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Email From Your InboxComing late July

Send invoices, quotes, and sales email from your real address, with your real deliverability.

Field Operations

Offline-first workflows for field operations.

Route OptimizationImportant

Traffic-aware routing to maximize stops.

Service requests, checklists, and proof-of-work logs in one workflow.

Live Team ChatPopular

Real-time messaging across the team and directly with customers on daily routes.

Calls & HuddlesNew

1:1 calls, channel huddles, screen share, and recording — built right into PortaPro. No Zoom seat required.

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Walkie-TalkieComing Soon

Instant push-to-talk voice over cellular and Wi-Fi. Channels by route, broadcast to all, emergency alerts with live location.

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Equipment Scanning

Quick unit ID capture (OCR / panel numbers).

Business Management

Job Schedules & Dispatch

Create jobs, dispatch routes, and manage recurring service.

Equipment Inventory

Track assets and lifecycle across all locations.

Track chemicals, supplies, and service materials.

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Team Management

Scheduling, certifications, and performance tracking.

CelebrationsNew

Group cards for the moments that matter — birthdays, anniversaries, farewells, signed by the whole crew.

28 Day InvoicingImportant

Per-site rate cards, industry-standard 28-day cycles, and one-click automated invoicing for your whole book — with duplicate prevention built in.

Customer Accounts

Profiles, sites/locations, contacts, and history.

Reporting & Analytics

Dashboards and performance insights.

Marketing ToolsPopular

Segmentation, campaigns, and customer engagement.

Automated Review RequestsImportant

Collect more 5-star reviews automatically.

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Leads & DealsPopular

The CRM built into PortaPro.

Bookkeeping & Billing

Quotes, invoices, expenses, recurring billing, and QuickBooks export.

Roll-Off RentalsNew

Live ledger for every container on the ground, with automatic overage and disposal billing.

Fleet Management

Maintenance, compliance, inspections, and vehicle tracking.

Learn & Discover

Estimate time, labor, fuel, and cost savings with PortaPro.

Route Efficiency Simulator

See how optimized routing can increase weekly service stops.

Support & Training

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Guides, documentation, and step-by-step setup resources.

Why we refuse to let software get worse over time.

Why Operators Switch Pricing

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Contact Us

Have questions about PortaPro? Fill out the form below and our team will get back to you within 24 hours.

Or schedule a quick call at a time that works best for you.

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Email Address *

Company Name *

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Contact Us

Have questions about PortaPro? Fill out the form below and our team will get back to you within 24 hours.

Or schedule a quick call at a time that works best for you.

Full Name *

Email Address *

Company Name *

Phone Number

Message

Kygo | PortaPro Support

Your friendly PortaPup

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Meet Kygo your friendly PortaPup

Fast answers about PortaPro from daily operations to pricing and demos. Kygo can help with inventory, dispatch, billing, or get you set up with a quick walkthrough.

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homeHelp Centerchevron_rightCustomer Portalchevron_rightUnderstanding Portal Status Badges

Understanding Portal Status Badges

schedule2 min read

calendar_todayUpdated January 18, 2025

StatusBadgesColorsIndicators

On this page

Color-Coded Status System Where Badges Appear

Need more help?

Contact Us

Have questions about PortaPro? Fill out the form below and our team will get back to you within 24 hours.

Or schedule a quick call at a time that works best for you.

Full Name *

Email Address *

Company Name *

Phone Number

Message

Contact Us

Have questions about PortaPro? Fill out the form below and our team will get back to you within 24 hours.

Or schedule a quick call at a time that works best for you.

Full Name *

Email Address *

Company Name *

Phone Number

Message

Contact:
support@portaprosoftware.com

© 2026 PortaPro. All rights reserved.
All-in-one software for portable sanitation operators.

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Serving operators across North America. Proudly Built in America. 100% US Customer Support

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Status badges throughout the portal use consistent colors to convey information at a glance.

Color-Coded Status System

Status badges use these colors consistently:

#### Green (Positive/Complete)

Paid

Completed

Excellent condition

Active

#### Blue (In Progress/Scheduled)

Scheduled

Dispatched

Pending

Good condition

#### Yellow/Amber (Attention Needed)

Partial payment

Fair condition

Priority

#### Red (Urgent/Overdue)

Overdue

Cancelled

Needs service

Emergency

Where Badges Appear

Invoice status

Job status

Unit condition

Notification priority

Request urgency

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Understanding Portal Status Badges | PortaPro Docs