Win and serve customers

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Customer Portal

24/7 access to schedules, invoices, and service history.

Quotes & Invoices

View, approve, and pay documents online.

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Customers book roll-offs and event rentals on your website and pay a deposit. Nothing is scheduled until you approve.

Payment Processing

Secure online payments with flexible options.

Portal messages, text (SMS), and email in one inbox per customer, plus a Requests tab for everything customers ask for in the portal.

Sign contracts digitally with audit trails.

Service Checklists

Standardized pumping and cleaning workflows.

Venue Blueprinting

Pin inventory clusters on satellite maps, link to quotes, and send branded site plans.

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Email From Your Inbox

Send invoices, quotes, and sales email from your real address, with your real deliverability.

Run the field

Job Schedules & Dispatch

Create jobs, dispatch routes, and manage recurring service.

Route Optimization

Routes planned around tank capacity, disposal-site hours, and service windows.

Offline-first workflows for field operations.

Every unit's exact spot on the site map. Drivers move pins from the field.

Service requests, checklists, and proof-of-work logs for every job.

Channels and direct messages for drivers, dispatch, and the office.

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Push-to-talk inside the PortaPro app, on the channels your crew already uses, with searchable transcripts.

Calls & Huddles

1:1 calls and channel huddles for your crew, plus meetings customers join from a browser.

Control the business

Equipment Inventory

Availability by date, so a weekend booking shows before the weekend.

Event & Tent Rentals

Kits, tents booked by size, pull sheets, scan-back check-in, and charges for what comes back missing.

Tents and tables to scale on the venue or its floor plan, seating charts from the guest list, and a share link for comments and approval.

28 Day Invoicing

Bill every site automatically on the industry-standard 28-day cycle, with duplicate prevention built in.

Bookkeeping & Billing

Quotes, invoices, expenses and receipts, bank reconciliation, and QuickBooks and Xero sync.

Customer Accounts

Profiles, sites and locations, contacts, and history.

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The CRM built into PortaPro.

Roll-Off Rentals

Live ledger for every container on the ground, overage and landfill disposal billed from the weight ticket, and dumpster requests from the customer portal.

Fleet Management

Maintenance, compliance, inspections, and vehicle tracking.

Plug-in trackers for the trucks, battery tags for the units, and an alert when a unit leaves its pin.

A real business line with an IVR, ring groups, voicemail, and recording. Click to dial, ring your cell, and every call logs itself on the customer.

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Team Management

Roles, the time clock, and the credentials about to expire.

A careers page, an application built for CDL drivers, and a Hire button that turns the applicant into a team member.

W-2 and 1099 payroll inside PortaPro. In beta, rolling out in stages.

Reporting & Analytics

Gallons by disposal site, overdue sites, and reports on your billing cycle.

The tank on the customer's record, pump-out dates predicted, and every septic report form, from pumping to real estate transfer, shipped and attached to the job.

Also in PortaPro:QuickBooks Sync,Xero Sync,Claude & ChatGPT,Equipment Scanning,Shared Truck Devices,Consumables,Marketing Tools,Automated Review Requests,Septic Reminders,Celebrations,Help & Support

Run your portable sanitation operation from lead to ledger.

One system, 44 features, no per-user or per-vehicle fees or limitations.See all featuresarrow_forward

Learn & Discover

Estimate time, labor, fuel, and cost savings with PortaPro.

Route Efficiency Simulator

See how optimized routing can increase weekly service stops.

Dumpster Weight Calculator

Estimate debris weight and the roll-off size it needs.

Support & Training

Submit a request, email our team, or book a call.

Help Centeropen_in_new

Guides, documentation, and step-by-step setup resources.

Why we refuse to let software get worse over time.

GPS Asset & Vehicle Tracking

How GPS tracking works

Unit tracking device

A sealed battery tag inside the unit. It reports when the unit moves, and the battery lasts five to seven years.

Vehicle tracker

Plugs into the truck's OBD-II port. Live location, plus odometer and fuel on supported trucks.

Solutions

A service day, from the yard to the invoice, and where each kind of job goes wrong.

Portable toilet operators

A missed stop reported the same day, a proof page for every completed stop, and invoices from the rate card each cycle.

Septic operators

The tank on the customer's record, pump-outs predicted, and the county's own forms filled from the job.

Event and festival operators

A site plan on the quote, a weekend priced as a weekend, and units that can't be booked twice.

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Municipal contracts

Invoices before the period with the PO printed, and a dated record for every park visit.

Multi-location operators

Several yards, service territories, divisions, and roles in one account.

Why Operators Switch Pricing

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homeHelp Centerchevron_rightFleet Managementchevron_rightSpill Kit Compliance

Spill Kit Compliance

schedule4 min read

calendar_todayUpdated January 18, 2025

Spill KitComplianceSafetyEnvironmentalInspections

On this page

Why Spill Kits Matter Spill Kit Tracking Spill Kit Inspections Recording Spill Kit Usage Restocking Alerts Spill Kit Reports

Need more help?

Need more help?

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Contact:
support@portaprosoftware.com

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All-in-one software for portable sanitation operators.

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Ensure regulatory compliance by tracking spill kit inventory, inspections, and usage across your sanitation fleet.

Why Spill Kits Matter

Sanitation service vehicles carry hazardous materials. Spill kits are legally required for:

Containing leaks and spills

Environmental protection

Regulatory compliance

Emergency response

Spill Kit Tracking

The system tracks spill kits assigned to vehicles:

Kit inventory levels

Last inspection date

Expiration dates for perishables

Usage logging

Spill Kit Inspections

Drivers can inspect spill kits during DVIR:

In the Safety section of DVIR

Check spill kit status:

- Present and complete

- Missing items

- Expired items

- Not present

Recording Spill Kit Usage

When a spill kit is used:

Go to vehicle → Compliance → Spill Kit

Click Record Usage

Enter:

- Date/time

- Items used

- Reason (spill, training, etc.)

- Notes

Submit

Inventory automatically decreases.

Restocking Alerts

When kit inventory is low:

Alert appears on vehicle

Notification sent to fleet manager

Dashboard widget shows status

Spill Kit Reports

Track compliance across the fleet:

Vehicles with complete kits

Vehicles needing attention

Usage history

Inspection records

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Spill Kit Compliance | PortaPro Docs