Enabling GPS Tracking is a one-time acknowledgment, not a hidden toggle. It requires acknowledging a driver-notification disclosure that maps to the US state statutes regulating employer electronic monitoring, New York (Civil Rights Law § 52-c), Connecticut (Conn. Gen. Stat. § 31-48d), Delaware (19 Del. C. § 705), and New Jersey's vehicle-specific N.J. Stat. § 34:6B-22, plus California's CCPA/CPRA treatment of precise geolocation as sensitive personal information.
Steps:
- Your drivers have been notified that vehicles they operate are GPS-tracked, per applicable state law
- Tracking is limited to business purposes (dispatch, routing, ETAs, asset protection)
- Drivers can see their tracking status and their own recent trail in the PortaPro driver app
What gets recorded: PortaPro stores who acknowledged (name and Clerk user id), when, and which version of the disclosure text they saw. This is the legal record, not the checkbox itself. If the disclosure text is ever updated, past acknowledgments remain attributable to the exact version those users saw.
Who can acknowledge: Office roles only, Admin or Dispatcher. Drivers and customers cannot enable tracking on the org's behalf.
What happens after: The banner disappears and provider rows become active. The next step is connecting a provider, either hardware trackers via Flespi or your existing Samsara account.
Drivers see the ongoing status of tracking on their profile in the driver app, see Can drivers see when they are being tracked? for how the always-visible driver card works.
The rest is on you (this app covers the *ongoing* visibility side of those statutes, not the *initial* written notice):
Nothing above is legal advice; run your rollout past HR counsel if you're in a regulated state. But that combination, written notice, handbook policy, in-app disclosure, and the acknowledgment record PortaPro keeps, is the pattern employment lawyers most often recommend for small fleets.